Bid Management Services

Our bid management services guide you through every stage of the bidding process. We handle bid writing, answer planning, review, coordination, and graphic design, ensuring your submissions are well-crafted, visually appealing, and optimised to win contracts.

We also manage tender portals and identify new opportunities.

Bid Management

We provide comprehensive management of the entire bid process, ensuring a streamlined and efficient approach to tender submissions:

 Leading the bid from beginning to submission

 Developing bid strategies and timelines

 Coordinating input from your team to gather necessary information

 Administering online tender portals and managing clarifications

Answer Planning

Our team works closely with you to plan and structure winning responses:

 Developing a clear answer plan that addresses the client’s requirements

 Identifying key themes and messaging to highlight your strengths

 Ensuring responses align with evaluation criteria and maximise scoring potential

Review and comment

We offer thorough reviews of bid documents, providing expert feedback and guidance:

 Critiquing your existing responses to identify areas for improvement

 Offering detailed commentary on how to enhance clarity, tone, and persuasiveness

 Ensuring compliance with tender specifications and evaluation criteria

Bid Writing

Our experienced bid writers craft high-quality, compelling responses tailored to each bid:

 Writing responses from scratch, tailored to each tender

 Refining and updating standard responses for relevance and impact

 Ensuring each response is clear, concise, and showcases your company’s strengths

Graphic Design

Our team ensures your bids are visually appealing and professional:

 Creating bespoke graphics, charts, and infographics to enhance your submissions

 Formatting and designing bid documents to reflect your brand identity

 Preparing polished presentations and layouts that set your bids apart

Bid Coordination

We handle all aspects of bid coordination, ensuring seamless communication and document
management:

 Managing timelines and ensuring all team members contribute on schedule

 Coordinating input from subject matter experts to complete complex responses

 Collating all documentation and ensuring it meets submission requirements

Portal Management and Opportunity Identification

We manage tender portals and help you stay proactive in identifying suitable opportunities:

Administering and maintaining tender portals to monitor new opportunities

Managing the clarification process and ensuring all queries are addressed
Submitting final documents on time and in the correct format

"I’ve had the pleasure of working with Claire over the past couple of years. Claire's attention to detail and dedication is second to none. The quality of Claire’s bids is outstanding and she always helps everyone around her to deliver the best results they can. Looking forward to working with Claire on many more bids as we grow our businesses together"

David Chapman

Procast Group

"Claire at Callann Bid Services has been instrumental in the success of KPM Contractors Ltd. Her exceptional estimating and bid writing skills have consistently delivered outstanding results for our projects. Claire’s meticulous attention to detail, thorough understanding of industry standards, and ability to craft compelling bids have set her apart in the field. Her expertise not only enhances the accuracy of our estimates but also significantly improves our chances of securing contracts. Claire’s dedication, professionalism, and proactive approach ensure that every bid she prepares is of the highest quality. Working with Claire has been an absolute pleasure, and I highly recommend her services to anyone in need of top-notch estimating and bid writing"

Kevin McAllister

KPM Contractors

"We have been working with Callan for a little over 18 months now, the work they do and the assistance they provide us is absolutely first class, even if Claire does shout at us on occasion. Highly recommended"

Andrew Dallas

The JR Group